7 Key Reasons Why Your Business Needs to Implement Workflow Technology

Keep your business running smoothly with workflow technology. Keep reading for 7 key reasons why your business needs to implement workflow technology.

According to Forbes, 80 percent of enterprises are investing in AI. That includes workflow technology, which is one of the most dominate AI capabilities in use today.

It’s usually not until we see the workflow in action that we realize we need it. In fact, this tool can help improve a company’s overall efficiency.

If time is money, using workflow technology can help you make the most of your time.

Here are seven reasons your company needs to incorporate workflow technology. That way, you can boost efficiency and set your company up for more business growth. 

1. Eliminate Redundancy

It’s a good thing when you’re office is bustling with activity. However, all that activity could cause unintentional overlaps.

Instead of leaving redundancies up to chance, workflow technology can help reduce these duplicates. As a result, you can cut back on wasted time and energy. That helps you optimize productivity, too!

Workflow technology also helps you identify key points of activity.

Once you recognize these critical areas, you can improve processes.

That includes specific actions, players, and the expected results. By recognizing these key points, you can eliminate redundancies and improve workflow. 

2. Goodbye Paper Trail

Some companies have more than a single cabinet of paperwork. Rather, they have warehouses full of files and printouts. All that paperwork just takes up space and makes it difficult to find information. 

Forget collecting paper, cabinets, and all the stress that comes with it.

Instead, you can use workflow technology to limit misplaced documents. This will help reduce mistakes (and that stress, too). Let’s say that you need to sign a document. Traditionally you will print it out, sign it manually and scan it back to send it by email. Today, you can get an online signature that allows you to do it faster and paper-free !

Business workflow technologies allow companies to keep digital copies of everything. Then, you can automate task management and alert the people who need to take action. 

The technology will keep a record of everything you need to know. That way, you don’t have to worry about another misplaced document!

An automated document factory can also help you reduce this paper trail. That way, it can help simplify your complex workflows. Then, you can focus on building your business.

3. Increased Insights

Everything you do for your business is supposed to help you grow and achieve success. However, it’s difficult to determine what’s working (and what isn’t) without a little insight. 

Implementing workflow technologies can keep you alert to everything that’s happening within your operation. 

That way, you can recognize gaps that need optimizing and improving. 

These insights also tell you who’s involved with each process. Then, it becomes a lot easier to make the changes you need for business success. 

Using these insights, you have a more realistic view of your workflow. Since your business is driven by deadlines, it’s important to recognize where there are roadblocks in this workflow.

With effective technologies, you can keep track of your timeline. The technology will even trigger certain responses according to that timeline. Then, your employees can see when and where their support is needed. 

This can help you determine—and meet—your company’s schedule. 

Once you know how time relates to action throughout your company, you can optimize workflow and get more done!

4. Activity-Driven

Automated workflows let you set up the process, then step back and watch it go. If the majority of work is automated, you can free up time for yourself and your employees.

This focus on activity helps generate more time for more work. That way, your employees aren’t wasting time on repetitive tasks. Instead, they can focus on the strategic activities that support your company’s growth. 

As you use this workflow technology, you might recognize new areas to shift to this automated process. 

Continuously automizing your workflow can help you find new opportunities for growth!

5. Pro-Productivity

How much time do you waste with little, distracting tasks that pop up throughout the day?

With workflow technologies, you can stay on track instead of letting these distractions bog down your day.

Then, you don’t have to stop what you’re doing for something like signatures. Instead, you can use electronic signature technology on eForms. This will cut back on wasted time and improve productivity.

Plus, it speeds up the approval process, especially for executives who are always on the move. 

That way, you’re reducing wasted time (and paperwork, too!).

Remember, this process also gives provides valuable insights. Once you recognize where time is being wasted, you can change how the workflow works. Removing just a few gaps in your workflow can open up more time in your schedule.

Then, you can use this time for more productive tasks and projects. 

6. Workflow Tracks It All

Workflow tracks everything, good and bad. 

For one, that means it’s an excellent tool for task management. This way, your employees receive tasks based on their individual skills and strengths. 

If you’re assigning tasks to the best person for the job, you’re more likely to improve productivity. Plus, this keeps employees happy and engaged.

This also means your workflow won’t forget what happened, when it happened. 

That information can help you review your operations. You can also use that data for compliance purposes. 

7. Set Up For Success

According to this report, employee engagement is up to 34 percent, tying highest in Gallup’s history. That engagement can also contribute to positive business outcomes.

In fact, engaged business teams can experience 21 percent greater profitability.

With workflow technology, you can improve engagement company-wide. In fact, there is plenty of software for this particular purpose. That way, you’re improving your company’s revenue, too. 

This technology also helps you run your business. No more running to IT to interpret how it all works. Instead, you have access to everything you need for leading your business smoothly. 

This will also give you more access points and communication channels. Sometimes we need to work from our phones. Other days, we need social media platforms to communicate with one another. 

Workflow technology bridges the gaps so everyone is involved. That improved collaboration can improve your company’s workflow for the long run.  

Workflow Technology FTW: 7 Reasons Your Company Needs It

Your company needs workflow technology to improve productivity and efficiency. With these tips, you can see exactly what your company is missing. 

Check out the Business section of the blog for more helpful guides and tips.